Virtual Office – India

The “Virtual Office – India” instantly provides Rent Agreement, NOC, Electricity Bill, Signage, Mail Receiving/ Forwarding and Separate Suite No. for every Company. To know more about us, you may Click Here.

Virtual office in delhi
“Virtual Office – India”

Your company address will be

In case your “XYZ Private Limited” company is allotted Suite No.25, your address will be, “M/S XYZ Private Limited, Suite No.25, Office No. 308, Aggarwal Tower MLU Plaza, Plot No.2, Sector-5,  Dwarka, New Delhi- 110075″. You can print this address on your Letter Head, Visiting Cards, Pamphlets, Invoices, Vouchers, and Website. Suite number for yours as well as our convenience to locate your company while interacting with each other. 

OFFICE TIMING: Open 10 a.m. to 6 p.m.; Closed 2nd & 4th Saturdays, Sundays & National Holidays

” Main Door of Virtual Office”

First Step – by Tenant

You may choose any plan that suits your pocket , from the following plans below:-

PLANS

  • ELEVEN MONTHS PLAN
  • NINE MONTHS PLAN
  • SIX MONTHS PLAN

We provide the Rubber Stamp to receive your mail and notices within the cost. You may remit the Advance Payment amount of chosen plan of Virtual Office in our bank account and send proof to virtualofficesdelhi@gmail.com Or Whatsapp: 9810065447.  For further details Contact Us.

Second Step – by Tenant

(A) Download prescribed Application Form, fill up or print, affix photo of signatory and affix rubber stamp and clearly indicate whether signatory is Proprietor/ Partner/ Director or anything else. You may send a scanned copy immediately and hard copy later.

(B) You may choose suitable Stamp Paper as per your requirement for Rent Agreement, NOC and Electricity Bill. You may send requirement details of it. We may also purchase these on your behalf.

Third Step – by Tenant

Send following in .pdf format to our email: virtualofficesdelhi@gmail.com.

  1. The Registration Certificate of your firm of Govt authority like Registrar of Firms, MSME Or ROC Or name availability certificate from ROC and separately scanned PAN of your Company. (any of these if you have)
  2. The proof of residence (like Aadhar, Driving License, Passport) of all the Directors/ Partners/ Proprietor. (separate scanned both side copy for each one)
  3. The PAN of all the Directors/ Partners/ Proprietor. (separate scanned copy for each one)
  4. Photo of all the Directors/ Partners/ Proprietor. (separate scanned copy for each one)
  5. The PAN, registration certificate or certificate of incorporation, if your firm/ company if it is already registered.

The Virtual Office will provide

(1) Documents to tenant

On receipt of completion of First Step, Second Step and Third Step from the Tenant by email, the owner of the premises/ Mr. Sahota will send you signed or digitally signed following documents in .pdf format, by email.

(i) Rent Agreement with owner of premises.

(ii) No Objection Certificate (NOC) from owner of premises.

(iii) latest Electricity Bill – Digitally Signed by the owner.

(iv) On receipt of hard copy of your Application Form, we will send you hard copy of your documents for your signature by Speed Post at your address given in the application form.

Tenant is to ensure

On receipt of original documents, these are required to be signed & stamped by Tenant & witnesses where ever required. Kindly separately scan all the final documents in .pdf format and send all scanned copies to our email: virtualofficesdelhi@gmail.com and keep all original copies with Tenant for future use.

(2) Signage of your Registered Office

The “Virtual Office – India” will place your company signage by including your company particulars in the list of Registered Offices on the entrance door of the shop. The signage includes the Suite Number, the Name of the Company, the Name of the Director, the date of start of the Rent Agreement, and the date on which the agreements will expire. The photograph of “Signage” of all the companies shall be pasted at the entrance door is as below:-

Registered Offices
“Registered Offices”

In case you need to place bigger signage of your company at the door of the office for any period, you will need to have a Table Space for that period.

(3) Mail receiving and forwarding

The “Virtual Office – India” will start receiving courier/speed posts and notices on behalf of your Company by affixing the rubber stamp of your company along with the signature of “Authorized Representative”.  We will mark Suite No. and the date of receipt on your letter and send its image to you by email. (i) You may collect your mail from Virtual Office during office hours. OR (ii) The Virtual Office will re-post your mail to your address at Cost + Service Charges. OR (iii) The Virtual Office will open your mail and send the scanned copy to you at Cost + Service Charges. The Service Charges are Rs.200/- per letter.

(4) Give hourly sitting of Tablespace and Cabin

The “Virtual Office – India” will start giving you hourly sitting space. We provide you 1 Table, 1 Chair, 1 broadband internet connection, 1 charging point for your laptop, and 1 charging point for your mobile. You will be able to comfortably work on your files and on your laptop. The standard price per 1 table space will be based on our current rate. If you need to hold a meeting you will need to book 2 tables. If you wish to conduct a conference for an hour or a full day, the charges shall be different per hour. Our total space is of 6 tables/persons only. Beyond the working hours/days the rate shall be double. View of  Table Spaces is as below:-

Table Spaces and Cabin
“Table Spaces of Virtual Office”
Table Spaces and Cabin
“Table Spaces and Cabin”

(5) Give monthly sitting space

We provide one Table Space for every company. In case you wish to keep your Desktop Computer or a Printer. The rate of 1 Table Space shall be a little more. The company has monthly Table Space is allowed to affix one Name tally 10″ x 2″ size at the Table & Door of the office. Logo etc. to be within the size only.

Table Space name tally
“Separate Name Tally of Co having Table Space”

(6) Opening Current Bank Account

The “Virtual Office – India” will also help you in opening current bank account for your company at our premises. The banks normally send third party for verification of premises to the physical address as per rent agreement provided to the Bank. We give this permission in the NOC (no objection certificate) given to our clients by specially mentioning that we have no objection for opening your bank account for the company. Click Here

(7) What happens at the end of the rent agreement period

(a) The “Virtual Office – India” will send you an invoice for the next period. (b) The tenant needs to pay the amount. (c) The Virtual Office will send you the Rent Agreement for the next period by email. (d) The tenant is to send back the Rent Agreement after their signature for our records.

(8) What will happen if you do not pay for the next period

(i) We will remove your Signage from the front door of the Office. (ii) We will stop receiving your mail and notices. (iii) We will stop providing you Tablespace. (iv) Your all the material lying with us shall be destroyed. (v) Your company name shall be transferred to the list of past clients.

(9) Why present rent agreement cannot be renewed

Renewing the present rent agreement is NOT in the interest of the tenant. We keep the rent agreement for a period of 364 days. This stamp paper used by the Rent Agreement is for less than 1 year. Rent Agreements of less than 1 year are not required to be registered as per law.

Section 17(1)(d) of the Registration Act, 1908, says that “lease of immovable property from year to year or for any term exceeding one year or reserving a yearly rent” are required to be registered.

(10) Maintenance of Registered Office of a Company

All companies have to maintain their registered office in commercial premises. This requirement has to be fulfilled till their company is dissolved. To know more legal details about it you may Click Here.

(11) Taking photographs of Director at Registered Office

The “Virtual Office – India” will help you get photographs of the Director inside/outside the office. We will also help you to file INC-22A “i.e. Active and Compliant Company” return with the Registrar of Companies. We charge Rs.200/- per hour per company to book the time in advance for the display of the name of Company, taking Google position of the Registered Office & Clicking of photographs. You need to bring your display or tell us to provide it on simple Legal size paper. (free of cost)

(12) Frequently Asked Questions

The “Virtual Office – India” has tried to answer to your every question in this web site. However, if you still have any query, you are welcome to ask us. We assure you to proper legal reply and reward you if your question is very useful to the Virtual Office industry. We prefer e-mails only. You may Click Here to read frequently asked questions.

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Any query: ask Mr. Sahota 9810065447

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